Data protection information regarding your application at Marquardt

    Status: June 2021

    Please note that the level of data protection within the meaning of the European General Data Protection Regulation applies to our data processing of your personal data.

    Marquardt considers it part of its corporate responsibility to protect information and data entrusted to the company. The protection of your privacy is an important concern for us. We process your personal data in compliance with the European Data Protection Regulation (EU-DSGVO). This data protection information supplements our general data protection declaration, which you can access at https://www.marquardt.com/us/privacy-policy-information/.

    Who is the contact person and person responsible for the application process?    
    The person responsible for processing your personal data when using our applicant portal is

    Marquardt Service GmbH
    Schloss-Straße 16
    78604 Rietheim-Weilheim
    Phone: +49 74 24 / 99-0
    Fax: +49 74 24 / 99-23 99 
    E-mail: Marquardt@marquardt.de

    For all questions regarding the processing of your personal data, you can contact our data protection officer at any time at the above postal address as well as at the e-mail address Datenschutz@marquardt.com.

    The person responsible for processing your personal data in the application process is, depending on the responsibility and potential area of work, the relevant Marquardt Group company:

    - Marquardt GmbH
    - Marquardt Management SE
    - MARQ4 Automation GmbH
    - Marquardt Mechatronik GmbH
    - Marquardt Logistik GmbH
    - E & C Testlab GmbH
    - Kristronics GmbH
    - Marquardt Lightronics GmbH
    - Marquardt Systronics GmbH
    - Marquardt Automotive Tunisie S.A.R.L.
    - Marquardt Italia S.r.l.
    - Marquardt Macedonia DOOEL
    - Marquardt France S.A.R.L.
    - Marquardt Schaltsysteme S.C.S.
    - Marquardt Japan K.K.
    - Marquardt Korea Ltd.
    - Marquardt India Pvt. Ltd.
    - Marquardt Switches (Shanghai) Co., Ltd.
    - Marquardt Switches (Weihai) Co., Ltd.
    - Marquardt Switches Inc.
    - Marquardt México S. DE R.L. DE CV.

    How can you start the application process with us?
    You can apply for open positions at Marquardt via our website in the "Careers" section. An initial registration is necessary for this. The following data is required: surname, first name; e-mail address; telephone number; password and language. Further mandatory data as well as further voluntary data and your application documents (curriculum vitae, certificates, further evidence, etc.) can be made available to us after successful registration in our applicant portal.

    Why do we process your data in the application process?
    We process your personal data for the purpose of preparing, documenting and carrying out the selection of applicants and subsequently establishing an employment relationship with us.

    Our processing in detail: 

    • We create an applicant profile for you 
      With the help of your application documents, which you have sent to us electronically (or by post), we create an applicant profile of you. You can view your applicant profile in our applicant portal at any time and edit it yourself. The legal basis for this is Art. 6 para. 1 p. 1lita DSGVO.

    • We answer your questions
      With the help of your contact data (received telephone number, e-mail address and address), we communicate with you in order to process your questions and concerns in the context of the application. The legal basis for this is Art. 6 para. 1 p. 1lita DSGVO.

    • We store your data in our talent pool
      The talent pool is used to match your application profile with corresponding, future jobs. In the event of a match, we will contact you again. If you expressly wish to be included in our talent pool by confirming "storage in the talent pool" in an e-mail after rejection, we will store your data until revoked, but for no longer than 2 years. After this period, your data will be deleted automatically and without separate notification. The legal basis for this is Art. 6 para. 1 p. 1lita DSGVO.

    • Submission of applicant profiles
      If you have applied for a specific position or a vacancy matches your profile, we will transfer your documents directly to relevant decision-makers within the Marquardt Group via our applicant portal. Your application will not be forwarded to third parties. The
      legal basis for the processing of your application documents is Art. 6 para. 1 p. 1 lit. a.

    • Saving and deleting your data 
      In principle, we only store your data for as long as is necessary to fulfil contractual or legal obligations for which we have collected the data. Thereafter, we delete the data immediately, unless we still need the data until the expiration of the statutory period of limitation for evidence purposes for civil law claims or due to statutory retention obligations.
      We carry out the following deletion practice as part of the applicant process:
      1. applicants who have made a speculative application or were in an active applicant process for one or more positions: 3 months after the rejection, in the case of multiple applications of the last rejection, the data is deleted.
      2. applicants who have been included in the talent pool: 24 months after inclusion in the talent pool or after the last consent in the case of an extension, the data will be deleted.
      You can delete your applicant profile yourself from our applicant portal system at any time and thus also delete your account. If you were in an active application process, we usually cannot delete your data immediately. In this case, we will block your data for a maximum of 6 months. Individuals in the recruiting department will then only have access to your profile upon request to our system provider. After this blocking period, your data will be completely deleted.

    Disclosure of your data
    Your data will only be used in our application process to the extent necessary in each case. If necessary, your data will be passed on within the Marquardt Group. The processing and storage of data in our applicant portal is carried out by our service provider Cornerstone OnDemand Ltd. (6th Floor, One London Wall, EC2Y 5EB, London, UK). The service provider has been carefully selected and appropriate contractual agreements, as well as technical precautions regarding the maintenance of a level of data protection, have been taken.

    Your rights
    You have the right to request information about the processing of your personal data by us at any time. We will explain the data processing and provide you with an overview of the data stored about you as part of the provision of information. If data stored with us is incorrect or no longer up-to-date, you have the right to have this data corrected. You may also request that your data be deleted. Should the deletion not be possible due to other legal regulations, the data will be blocked so that they are only available for this legal purpose. You may also have the processing of your data restricted, e.g. if you believe that the data we have stored is incorrect.
    You also have a right to data transferability. To exercise your rights as described here, you may contact the above contact details at any time. In addition, you have the right to object to data processing based on Art. 6 para. 1 lit. e or f EU DSGVO. Furthermore, you have the right to complain to the data protection supervisory authority responsible for us. You may exercise this right before a supervisory authority in the Member State in which you are staying, working or suspected of infringing.

    In accordance with Article 7 (2) of the EU Data Protection Regulation, you have the right to revoke your consent at any time. This has the consequence that we no longer continue the data processing based on this consent for the future. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. As we process your data on the basis of legitimate interests pursuant to Art. 6 (1) p. 1 lit. f EU-DSGVO, you have the right to object to the processing of your data pursuant to Art. 21 EU-DSGVO, insofar as there are grounds for doing so which arise from your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right of objection, which will also be implemented by us without giving reasons. If you wish to make use of your right of revocation or objection, it is sufficient to send an informal message to the contact details above.

    How do we protect your data? 
    We and our service provider maintain up-to-date technical measures to ensure data security, in particular to protect your personal data from risks during data transmissions and from third parties gaining knowledge. These measures are adapted to the current state of the art. To secure the personal data you enter on our website, we use Transport Layer Security (TLS), which encrypts the information you enter.

    Can this privacy policy change?
    In the course of the further development of our website and the implementation of new legal requirements, new technologies or in order to improve our service for you, changes to this data protection information may become necessary.